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The following procedure shall be utilized to implement Administrative Policy GAMAA.
This procedure applies to all allegations of sexual harassment by any adult that is school related. While the procedures below relate particularly to personnel of the Guilford County Board of Education, allegations of sexual harassment of students that occur as a consequence of school activities by other adults, including contracted services, volunteers, and adults present on campus for school related activities or functions should also be reported immediately following these procedures.
All employees (except student employees) are prohibited from dating, courting or entering into a romantic or sexual relationship with any student enrolled in the school district regardless of the student's age by policy GAMAA. Employees who are reporting conduct that violates this policy should also use this procedure.
Acts of sexual harassment or inappropriate staff-student relations are prohibited at all times, during the school day or after school hours, on-campus or off-campus, or during school related functions such as sporting events, social activities or field trips. Any student who believes that he/she has been subjected to sexual harassment by any employee(s) of the Guilford County Schools and any student or employee who has knowledge of sexual harassment or inappropriate staff-student relations should report the facts of the incident(s) and the name(s) of all the individual(s) involved in any material way immediately to the student’s principal or to the supervisor of the person reporting the incident. Employees who ignore, falsify evidence or knowingly fail to report incidents of sexual harassment or inappropriate staff-student relations are subject to disciplinary actions up to and including dismissal. When the incident involves the principal, or is too sensitive to report to the principal/assistant principal, or the alleged infraction occurs outside of the jurisdiction of a particular school, the incident should be reported to the Chief Human Resources Officer or the Executive Director for Human Resources. Reports of such incidents should be made in writing using a Guilford County Schools Incident Report Form GAMAA and submitted to the Chief Human Resources Officer or the Executive Director for Human Resources by the site supervisor where the report is made. Copies of the report will also be made to the supervisor.
Principals will make available to student complainants all support services personnel such as counselors, school social workers and school psychologists to offer adequate counseling, emotional and physical support. No reprisals of any kind will be taken by the Board or any employee of the school district against any complainant on account of his or her participation in a good faith complaint filed and decided pursuant to this procedure.
The principal, or when appropriate, the Chief Human Resources Officer or the Executive Director for Human Resources, will respond to the complaint and schedule a conference with the complainant. A subsequent conference will be held with the accused personnel to make a preliminary assessment of the facts and merit surrounding the complaint. The appropriate authority cited above will conduct an investigation. If a full and thorough investigation can not be completed within the prescribed ten (10) day period, the complainant shall be informed of the reason for the delay in writing and given a date within a reasonable time frame when the investigation should be completed and when a disposition should be rendered.
Once the investigation is completed at the school level the principal should inform Chief Human Resources Officer or the Executive Director for Human Resources of his/her findings and conclusion. If it is determined that a violation of Administrative Policy GAMAA has occurred, then the matter should be turned over to the Chief Human Resources Officer or the Executive Director for Human Resources to make a recommendation for appropriate disciplinary action against the accused personnel. If the accused is a non-employee, actions may be taken to restrict access by the volunteer, contractor, or other adult, to the school or the student.
The Chief Human Resources Officer or the Executive Director for Human Resources may conduct further investigation into the incident if he/she feels further investigation is warranted. Within ten (10) school days after receiving the principal's conclusion the Chief Human Resources Officer or the Executive Director for Human Resources should inform the complainant and the accused personnel of the final disposition of the matter including any recommendation of disciplinary action(s). Confidentiality will be maintained throughout all proceedings and reports, and all actions taken will be in compliance with applicable law.
Click here for a printable version of Incident Report Form GAMAA.
GUILFORD COUNTY SCHOOLS
INCIDENT REPORT FORM GAMAA
Name of Complainant:__________________________________________________________
School:_______________________________________________________________________
Home Address:________________________________________________________________
Home Phone:_________________________________________________________________
Date and Place of Incident(s):____________________________________________________
____________________________________________________________________________
Name of Alleged Harasser:______________________________________________________
Position of Alleged Harasser:_____________________________________________________
Work Location:________________________________________________________________
Name of Witnesses:____________________________________________________________
____________________________________________________________________________
Describe the incidents(s) as clearly as possible, including such things as: what force, if any was used; any verbal statements (i.e. threats, requests, demands, etc.); what if any, physical contact was involved; what did you do to avoid the situation, etc. Attach additional pages if necessary.
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Evidence of Harassment (i.e. letters, photos):________________________________________
____________________________________________________________________________
Any other information:__________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
I agree that all the information on this form is accurate and true to the best of my knowledge.
Signature:__________________________________________Date:______________________
Received by:________________________________________Date:______________________
GUILFORD COUNTY SCHOOLS
WITNESS DISCLOSURE FORM
Name of Witness: ________________________________________________________________
Position of Witness:______________________________________________________________
Date of Testimony/
Interview:______________________________________________________________________
Description of
Incident(s) Witnessed:________________ ______________________________________
____________________________ _____________________________________________
_________________________________ _________________________________________
____________________________________ ______________________________________
______________________________ ___________________________________________
__________________________________________ ________________________________
_________________________________ ________________________________________
Any Other Information:___________ __________________________________________
________________________________________ _________________________________
_______________________________________ __________________________________
_________________________ ________________________________________________
I agree that all the information on this form is accurate and true to the best of my knowledge.
Signature:___________________________________ Date:______________________________
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