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I. Call to Order
At the meeting of October 14, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 14, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for October 2008
At the meeting of October 14, 2008, the board will recognize Dana Carpenter, teacher at Alamance Elementary, as the GCS October Employee of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
B. GCS Volunteer of the Month for October 2008
At the meeting of October 14, 2008, the board will recognize Heather Jones, a volunteer at Reedy Fork Elementary, as the GCS October Volunteer of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
C. Ferndale Middle School’s Future Business Leaders of America
At the meeting of October 14, 2008, the board will recognize Ferndale Middle’s Future Business Leaders of America Chapter for winning first place in the state for middle level computer slideshow competition. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
D. 2008 GCS Principal of the Year and Finalists
At the meeting of October 14, 2008, the board will recognize the district’s five principal of the year finalists, including this year’s winner. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of October 14, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of October 14, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of October 14, 2008, the minutes of the September 11 Regular Meeting and September 23 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Lorraine Little at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of October 14, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. 2007-08 Budget Amendments/Transfers Report
At the meeting of October 14, 2008, the consent agenda includes State, Local, Federal, Capital Outlay, Child Nutrition Fund and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year
State Public School Fund Amendment #8 reflects:
- the year-end adjustments to align position/months of employment/categorical allotment budgets with actual expenditures and/or actual versus projected budgets (denoted by an asterisk on the attachment)
- the receipt of:
- Substitute reimbursement for teachers attending a one-day multi-county Holocaust workshop ($168)
- School Technology Fund interest for April 2008 ($1,252)
- Funding for guidance counselor in Behavioral Support (Willie M) program ($31,765)
- transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #8 reflects:
- the receipt of:
- JROTC revenue ($156,110)
- More at Four reimbursement for May and June 2008 ($737,420)
- NC QUEST (Quality Educators through Staff Development and Training across North Carolina) grant reimbursement from UNC-G for May and June 2008 ($16,929)
- School Impact Grant reimbursement for April, May and June 2008 [Funds from NC Refugee Assistance Program (RAP) that provide assistance to public schools for educational support to refugee children] ($41,275)
- Communities in Schools of High Point reimbursement for 50 percent of the salaries of CIS coordinator positions at Allen Jay, Fairview, Kirkman Park, Montlieu and Parkview Elementary schools and 25 percent of the salaries of CIS coordinator positions at Northwood and Oak Hill Elementary schools ($36,180)
- United Way additional reimbursement for Gateway Education Center ($65,068)
- Communities in Schools of Greater Greensboro reimbursement for 50 percent of the salaries of youth development coordinator positions at Cone, Rankin, Vandalia, Washington and Wiley Elementary schools ($75,223)
- Funding from the Joseph M. Bryan Foundation of Greater Greensboro for the Principals' Leadership Institute ($170,000)
- United Way of High Point reimbursement for 50 percent of the salaries of Bridges to Success youth development coordinator positions at Allen Jay, Fairview, Kirkman Park and Montlieu Elementary schools and 50 percent of the salaries of GRANDPals coordinator positions at Fairview and Union Hill Elementary schools ($54,120)
- Quarterly payment from Time Warner Cable per the franchise agreement between Time Warner and the City of Greensboro ($8,477)
- Funds from the City of Greensboro, pursuant to the Video Services Competition Act, for the Educational Access Channel ($9,938)
- Donation from the Kartridges for Kidz to fund the placement of Automated External Defibrillators (AEDs) in elementary schools in High Point ($29)
- Substitute reimbursement from Thomasville City Schools for teachers attending Project Bright Tomorrow ($1,101)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #8 reflects:
- the receipt of the following 2007-08 grants:
- School Improvement Grant ($173,125)
- Abstinence Education ($11,290)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #8 reflects:
- the project ordinances for the May 2008 bond proceeds as approved by the Board of County Commissioners on June 19, 2008
- the transfer of $15,569,752 from the Eastern Guilford High School project to Andrews High School ($166,286), Brightwood Elementary School ($80,944), Brown Summit Middle School ($114,488), Florence Elementary School ($313,433), Gateway Education Center West ($5,216,702), Irving Park Elementary School ($106,199), Lincoln Middle School ($293,281), Madison Elementary School ($77,778), Morehead Elementary School ($25,000), Page High School ($61,551), Peck Elementary School ($380,000), Peeler Open Elementary School ($20,000), Ragsdale High School ($241,582), Sedalia Elementary School ($1,122,508), Stokesdale Elementary School ($350,000) and Union Hill Elementary School ($7,000,000) projects as approved by the Board of County Commissioners on 6/19/08
- the transfer of funds from the Ferndale Middle School ($240,000), Guilford Elementary School ($680,000), Northeast High School ($169,000), Northern High School ($1,995,919), Pearce Elementary School ($835,000), Reedy Fork Elementary School ($626,000) and Southern Middle School ($518,000) projects to Gibsonville Elementary School ($263,000), Northern High School ($195,000), Northern Middle School ($215,000), Parkview Elementary School ($740,000), Pleasant Garden Elementary School ($518,000) and Union Hill Elementary School ($3,132,919) projects as approved by the Board of County Commissioners on 6/19/08
- the transfers due to site-based requests and year-to-date expenditures
Child Nutrition Fund Amendment #1 reflects:
- the actual revenues and expenditures as of June 30, 2008
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #8 reflects:
- the receipt of revenue for summer programs at Florence, Hunter and Stokesdale Elementary schools ($23,693)
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. Approval of Board/Superintendent’s Communication Plan
At the meeting of October 14, 2008, the consent agenda includes a recommendation to approve the board/superintendent’s communication plan. The superintendent will develop and implement appropriate protocols between the board of education and the superintendent. This plan was reviewed during the Board of Education’s Fall Retreat on September 20. As suggested by various board members, one change was made to the document so that it now includes that the superintendent will notify all board members of his announced school visits. If you have questions regarding this item, please contact Superintendent Green at 370-8992, prior to the meeting.
E. Permanent Sidewalk Slope and Temporary Sidewalk Construction Easements, Smith High School
At the meeting of October 14, 2008, the consent agenda includes a recommendation to approve the sidewalk easements at Smith High as requested by the City of Greensboro. In 2004, GCS asked the City of Greensboro to construct a sidewalk on the western side of the Smith High campus, along South Holden Road, in order for students to more safely walk to Smith High. In order to install this sidewalk, the City of Greensboro purchased 816 square feet of area from the Board of Education in December of 2004 for $11,400. After further engineering was completed for this project, the city discovered that certain electrical utilities installed along South Holden Road could not be relocated in order to accommodate the sidewalk. In addition, recent Americans with Disabilities Act (ADA) requirements indicated that the location of the sidewalk would need to be modified, in order for its construction to commence.
The city is now requesting that GCS grant to it a permanent sidewalk slope easement (4,931 SF) and a temporary sidewalk construction easement (1,143 SF) to be located on the western side of the Smith High property in order to adequately locate and construct the sidewalk outside of existing electrical utility locations. The sidewalk will be constructed entirely within the city owned area. The currently requested permanent sidewalk slope easement and temporary sidewalk construction easement are needed in order for the sidewalk to be adequately supported and for the ADA-required ramps to be constructed on both sides of the Smith High driveway and at the southeast corner of the Vanstory Street/South Holden Road intersection.
The construction of the sidewalk on the Smith High campus in this location will also require the removal of three 8” trees near the South Holden Road/Vanstory Street intersection. The city is proposing to compensate GCS in the amount of $600 for the trees proposed to be removed. Please see the attached Diagrams A and B for illustrations that show the proposed location of the requested easements and proposed trees to be removed, as well as a copy of the recorded 2004 deed from the Board of Education to the City of Greensboro.
The proposed sidewalk will extend the full length of the western side of the campus, connecting to an existing sidewalk located on the northern side of the campus along Vanstory Street. The stretch of sidewalk proposed to be constructed on the Smith High campus will also connect with a future sidewalk to be constructed south of the campus. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
F. City of High Point Sewer Easement Request for Shadybrook Athletic Complex, 2921 School Park Drive
At the meeting of October 14, 2008, the consent agenda includes a recommendation to approve the sewer easement at 2921 School Park Drive, as requested by the City of High Point for the Shadybrook Athletic Complex. The proposed easement would be comprised of 2,897 square feet and is requested in order to provide sewer service to the city’s soon-to-be-constructed Shadybrook Athletic Complex. The actual sewer line itself will be located in the School Park Drive right-of-way (not on GCS property), but the city is requesting the easement in order to adequately access the line for maintenance.
Discussions with the City of High Point regarding sewer access for a future middle school on the GCS property at this location have indicated that the appropriate location for this school’s sewer tap could be accommodated using the existing sewer line in the Shadybrook Road right-of-way. As a result, a tap for this future school would not be needed in the School Park Drive sewer line. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
G. Duke Energy Carolinas Right-of-Way Agreement, Stokesdale Elementary School
At the meeting of October 14, 2008, the consent agenda includes a recommendation to approve rights-of-way requested by Duke Energy Carolinas affecting the Stokesdale Elementary School campus. Duke Energy Carolinas has requested that the board grant rights-of-way affecting 20 and 30-foot strips at Stokesdale Elementary to permit the installation and maintenance of overhead and underground wiring to serve the mobiles being located on the school campus. The requested rights-of-way would have widths of 10 and 15 feet on each side of a centerline, and their locations would be determined by the centerline of the electrical facilities to be installed. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
VII. Staff Reports
A. Contractual Agreement with New Atlantic Contracting for Phase I – Jamestown Middle School
At the meeting of October 14, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to New Atlantic Contracting, Inc., for construction management at risk services at Jamestown Middle in the amount of $2,780,798. At the August 28, 2008 board meeting, a contract was approved by the board for pre-construction services at Jamestown Middle with New Atlantic Contracting, Inc. in the amount of $130,000. On October 2, 2008, New Atlantic Contracting, Inc. received bids for construction services for the Jamestown Middle project. The Guaranteed Maximum Price (GMP) is $2,780,798. The site development construction budget for this project is $3,500,000. The total for all contracts issued for this project is $2,910,798. The MWBE participation is 12.64 percent. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
B. Contractual Agreement with A&M Construction Services, Inc. – Pleasant Garden Elementary School Cafeteria Renovation
At the meeting of October 14, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to allow Atlantic Contracting Company, Inc. to withdraw their bid due to mathematical error and award a contract to A&M Construction Services, Inc. in the amount of $535,604 for the renovation of Pleasant Garden Elementary cafeteria and dining room.
Sixteen bids were received on September 9, 2008 with Atlantic Contracting Company, Inc. submitting the low bid of $452,527. Upon Atlantic Contracting Company, Inc.’s review of their bid, they have determined that a mathematical error was made and therefore have requested to withdraw their bid. The administration has reviewed their request and has determined that the request is justified as provided for in General Statute 143-129.1. A&M Construction Services, Inc., Asheboro, North Carolina, submitted the lowest responsible, responsive bid of $535,604. The construction budget for this project is $640,585. The MWBE participation is 14.9 percent. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
C. Sports Drinks Bid for 2008-09
At the meeting of October 14, 2008, John Mann, purchasing officer, will present to the board a recommendation to reject bids submitted on May 14, 2008, May 21, 2008 and May 28, 2008 for juice and sports drinks. The administration also recommends awarding a contract to Pepsi Bottling Ventures, Winston-Salem, North Carolina, for sports drinks for the 2008-09 school year.
Three bids were received on May 14, 2008, for juice and sports drinks for the 2008-09 school year. Bids were rejected due to incompleteness. All three vendors bid only two of the three required products. Two bids were received again on May 21, 2008, for juice and sports drinks. Both bids were rejected due to incompleteness. Both vendors again bid only two of the three required products. Additionally, Pepsi bid a brand of juice that did not meet specifications.
Again, three bids were received on May 28, 2008, for juice and sports drinks. The bid specifications were changed to allow for a line item award, and product specifications were clarified to the state that no added vitamins or minerals are allowed. The following is the bid tabulation of the bids received:
IFH – Bid all approved items, was the only bidder on both juices
Coca-Cola – bid two of three items, products did not meet specifications
Pepsi – bid two of three items, low bid on sports drinks
Due to a protest of the specifications by Coca-Cola, Cynthia Sevier, director of school nutrition services and Sharon Ozment, chief financial officer, met with representatives from the three companies. Lynn Hoggard, section chief for North Carolina Department of Public Instruction, also attended. State specifications for the bid products were clarified by Ms. Hoggard. As a result, the small juice was removed from the bid due to lack of availability and competition in the market place.
Two separate bids were received again on September 24, 2008, one for juice and one for sports drinks. The juice bid was awarded, as it fell in the informal range and did not require board approval. Two bids were received for sports drinks with Pepsi Bottling Ventures submitting the lowest responsible, responsive bid of $219,800. If you have questions regarding this item, please contact Mr. Mann at 370-3238, prior to the meeting.
VIII. Board Discussion
A. Legislative Committee Update
At the meeting of October 14, 2008, Chairman Duncan will call on board member Dot Kearns, convenor of the legislative committee, to present to the board an update from the legislative committee. If you have questions regarding this item, please contact Ms. Kearns at 887-6177, prior to the meeting.
B. Governance Review Committee Update
1. First Reading – Policy GACA, Superintendent Teacher Advisory Council
At the meeting of October 14, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the first reading – Policy GACA, Superintendent Teacher Advisory Council. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
2. First Reading – Policy DD, Grants Funding
At the meeting of October 14, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the first reading – Policy DD, Grants Funding. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Architect Selection Committee Update
At the meeting of October 14, 2008, Chairman Duncan will call on board member Anita Sharpe, convenor of the architect selection committee, to present to the board an update from the architect selection committee. If you have questions regarding this item, please contact Ms. Sharpe at 294-5238, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of October 14, 2008, Superintendent Green will share information about the district should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of October 14, 2008, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XI. Board Comments
At the meeting of October 14, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session, if needed
At the meeting of October 14, 2008, the board will address business requiring a closed session, if needed.
XIII. Adjournment
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